Anchorage Continuum of Care Program

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A Continuum of Care (CoC) is a regional or local planning body that coordinates housing and services funding for homeless families and individuals. CoCs represent communities of all kinds, including major cities, suburbs and rural areas.

In 1995, the US Department of Housing and Urban Development (HUD) began to require communities to submit a single application for McKinney-Vento Homeless Assistance Grants in order to streamline the funding application process, encourage coordination of housing and service providers on a local level, and promote the development of CoCs. By requiring communities to submit a single application, HUD hoped to encourage a more structural and strategic approach to both housing and providing services to homeless people. A CoC would provide this more strategic system by providing homeless people with housing and services appropriate to their range of needs.

According to HUD, a CoC is “a community plan to organize and deliver housing and services to meet the specific needs of people who are homeless as they move to stable housing and maximize self-sufficiency. It includes action steps to end homelessness and prevent a return to homelessness.” HUD identifies four necessary parts of a continuum:

  • Outreach, intake, and assessment in order to identify service and housing needs and provide a link to the appropriate level of both;
  • Emergency shelter to provide an immediate and safe alternative to sleeping on the streets, especially for homeless families with children;
  • Transitional housing with supportive services to allow for the development of skills that will be needed once permanently housed; and
  • Permanent and permanent supportive housing to provide individuals and families with an affordable place to live with services if needed.

For more information regarding the CoC process, please visit the HUD website.

The concept of a “Continuum of Care” seeks to address all aspects of homelessness including the needs of all of the homeless sub-populations, and uses a collaborative approach resulting in a set of goals that are shared by a broad range of participants in the community. A fully developed Continuum of Care system includes five fundamental components: outreach and assessment; emergency shelter; transitional housing; permanent housing; and supportive services, including homeless prevention activities.

An effective Continuum of Care plan includes strategies to serve the specific needs of all the homeless subpopulations within the community and ensures that financial and other resources are used in a coordinated effort to provide the fill range of housing and service options needed to enable homeless persons to make the transition from the streets to stable work and environments and to achieve as high a level of self-sufficiency as possible.

In Alaska, there are two CoC’s, Anchorage (AK-500) and Balance of State (AK-501). Details on the Alaska CoC application process can be found at the Alaska Coalition on Housing & Homelessness website.

The Anchorage Continuum of Care Policies and Procedures are available for download here: Anchorage Continuum of Care Policies and Procedures

The Anchorage Continuum of Care Written Standards are available for download here: Anchorage Continuum of Care Written Standards

 


FY2017 CoC Program Competition

The CoC Program Competition for FY 17 opened on Friday, July 14, 2017. The competition will close on Thursday, September 28, 2017 at 8:00 PM EDT.

The Notice of Funding Availability (NOFA) for the Fiscal Year (FY) 2017 Continuum of Care (CoC) Program Competition has been posted to the FY 2017 CoC Program Competition: Funding Availability page on the HUD Exchange.

The Anchorage CoC will accept and consider proposals from organizations that have not previously received CoC Program funding in the FY 2017 CoC Program Competition, even if the CoC is not applying for new projects in FY 2017. Proposals are submitted to the CoC Ranking and Review Committee through the Project Application (information below). Organizations interested in process the CoC uses to determine the project application(s) that will be included in the FY 2017 Competition process may contact director@anchoragehomeless.org, or participate in the weekly CoC Workgroup meetings (full schedule and materials available below)

During the application period, the Anchorage CoC Committee will meet every Monday at 1 pm (scroll down for the full schedule/materials).

Please click here to view the updated 2017 Consolidated Application and Project Priority Listings: Consolidated Application, Project Priority Listing. Minor corrections were made to the Project Priority Listings. No funding amounts or project ranking were changed. A correction was also made to the CoC’s Rating and Review Procedure Public Posting Evidence attachment within the Consolidated Application.

Important Dates:

  • July 14, 2017 – CoC Program Competition Opens
  • August 18, 2017 at 5:00 p.m. Alaska Standard Time – AHFC FFY 2017/SFY 2018 CoC Grant Match Intent to Apply Deadline
  • August 29, 2017 at 12:00 pm (noon) Alaska Standard Time – Project Application Deadline
  • September 1, 2017 at 5:00 p.m. Alaska Standard Time – AHFC FFY 2017/SFY 2018 Continuum of Care (CoC) Grant Match Program Application Deadline
  • September 20, 2017 – Project Abstract and Request for Certification of Consistency due. Details available here.
  • September 21, 2017 at 5:00 p.m. Alaska Standard Time – Individual project submission deadline for e-snaps
  • September 28, 2017 at 8:00 PM Eastern Daylight Time – CoC Program Competition Closes

Important Information regarding the Project Application:

  1. Please complete 2017 HUD Threshold Requirements(available for download below for New, Renewal, And Expansion Projects.  and submit it with your project application: each project applicant should review the list of Mandatory HUD Threshold Requirements (attachment below) to confirm they meet all the requirements, and submit the checklist with the project application. There are two versions of the checklist: one for renewal/expansion projects and one for new projects.
  2. Slight revision to scoring methodology: scoring for the Grant Utilization question on page 10 of the project application, which is only for renewal and expansion projects, will be adjusted slightly in order to align with the HUD Rating and Ranking Tool. Instead of 5 possible points for FY2014 and 5 possible points for FY2015 (total of 10 possible points for projects operating since FY2014), we will use an average of the percent expended for both years. Therefore:
    1. For projects that received both FY2014 and FY2015 funding, we will use the average of the percentage expended between the two years to score the project, with a total of five points possible (instead of the original 10 points).
    2. For projects that only received FY2015 funding, we will use the percentage expended in FY2015 to calculate the score, with a total of five points possible (no change).
  3. Update to a formula in the project application: On page 8, Objective 2, the formula should be “b/a,” not “a/b.”

Corrections to the Application
1.       On page 8, Objective 2, the formula should be “b/a,” not “a/b.”
2.       On page 11, part E should be c divided by d, instead of d divided by c.
3.       Scoring for the Grant Utilization question on page 10 of the project application, which is only for renewal and expansion projects, will be adjusted slightly in order to align with the HUD Rating and Ranking Tool. Instead of 5 possible points for FY2014 and 5 possible points for FY2015 (total of 10 possible points for projects operating since FY2014), we will use an average of the percent expended for both years. Therefore:
a.       For projects that received both FY2014 and FY2015 funding, we will use the average of the percentage expended between the two years to score the project, with a total of five points possible (instead of the original 10 points).
b.       For projects that only received FY2015 funding, we will use the percentage expended in FY2015 to calculate the score, with a total of five points possible (no change).
4.       On page 12 under section HMIS A. Data Completeness, the date range should read August 2016 through July 2017.
5.       On page 6, please disregard the word “describe” from the sentence: “As part of the local review, applicants must describe and certify to the CoC that they will meet these criteria.” Applicants do not need to submit any additional narrative for this section.
Required Attachment to the CoC Project Application
6.       As a reminder, all CoC project applications need to include a copy of the Threshold Requirement Checklist. There are separate versions of the checklist for 1) renewal/expansion projects and 2)new projects.
Responses to Questions
7.       Question: We have a question about the Mainstream Benefits questions in the Project Application (3 A and B on page 8). Both questions reference program exit, but how do we address these questions if participants generally do not exit the program?
a.       Answer: In this case, the question is not applicable, so please enter “n/a.” Throughout the application, when a section or question is not applicable to a particular project, please enter “n/a” into the response space.

8.       Question: We are wondering if the threshold requirement of providing an annual Profit and Loss statement in summary format for the last fiscal year is specific to the CoC funded renewal project, or a statement that covers our entire agency?
a.       Answer: The profit and loss statement required on page 6 is for the entire agency/organization, and not the project.

9.       Question: On page 2 under HUD Priority Order and Local Ranking Process, can you please further explain the following statement – “If a new PSH or RRH project is being created by an existing project, it will be ranked based on the performance of the renewal application which is being reallocated.”
a.       Answer: This refers to a situation where an existing project (transitional housing as an example) is changing project type (RRH or PSH). This would only apply if an organization decides to convert an existing project to something different.

10.   Question: On page 11 under C. Total Project Budget – please confirm that the year should read FY15 (as stated) and not FY16 for numbers 1-4. Same questions for C. Cost Per Client Utilization Rate A, B and F.
a.       Answer: The question is correct as written (using FY15 numbers), since many FY16 projects are still in progress. If a project does not have FY15 data but has completed data for FY16, that can be used instead; if this is the case, please indicate on the application that you are using FY16 data.

Application Materials:

CoC Workgroup Meeting Schedule & Materials:

If you would like to participate in the meeting but cannot attend in person, please use our conference line: 1-857-232-0157 pc: 781684

The CoC Ranking Committee will have its first meeting on Wednesday, July 26 at 2 pm at The Philanthropy Hub, 3201 C Street, Ste 110, Anchorage.


Full 2017 Announcement from HUD Exchange:

The Notice of Funding Availability (NOFA) for the Fiscal Year (FY) 2017 Continuum of Care (CoC) Program Competition has been posted to the FY 2017 CoC Program Competition: Funding Availability page on the HUD Exchange.

Submission Deadline: Thursday, September 28, 2017 at 8:00 PM EDT

The electronic application in e-snaps will be available on or after next Tuesday, July 18, 2017. HUD strongly encourages CoCs, Collaborative Applicants, project applicants, and stakeholders to:

  • Carefully and thoroughly read the FY 2017 CoC Program Competition NOFA to understand the information; and
  • Begin to plan local competitions based on information, new and changed from the previous Competition, provided in the FY 2017 CoC Program Competition NOFA.

Additionally, so that CoCs know their maximum award amounts, including amounts for planning and Permanent Housing Bonus, HUD has posted the Estimated Annual Renewal Demand (ARD) Report that includes each CoC’s Preliminary Pro Rata Need (PPRN), estimated ARD, CoC Planning, and Permanent Housing Bonus amounts.

What’s New and Special Considerations for the FY 2017 CoC Program Competition

The list below highlights some important information about what has changed, what is new, and special considerations that CoCs should make while planning for the FY 2017 CoC Program Competition. This list is not exhaustive and additional details are located in the FY 2017 CoC Program Competition NOFA. A full list of new, changed, and highlighted information can be found on the FY 2017 Continuum of Care (CoC) Program Competition: Funding Availability page.

  • Tier 1 is 94 percent of the CoC’s ARD amount.
  • The amount available for the Permanent Housing Bonus is 6 percent of the CoC’s Final Pro Rata Need (FPRN).
  • Renewal project applicants may submit their renewal project applications with no changes. We strongly encourage you wait to access e-snaps to complete your renewal project application until the FY 2017 Renewal Project Application Detailed Instructions are posted on the HUD Exchange so you can determine if you want to take advantage of this new function.
  • HUD has made several changes to the eligibility requirements for permanent housing, permanent supportive housing, and rapid rehousing. Applicants should carefully read the FY 2017 CoC Program Competition NOFA regarding these changes.
  • Most of the mandatory HUD form attachments have been moved to e-snaps as fillable forms that only require a checkbox certification with the project applicant’s authorized representative information. The only HUD required form that remains an attachment is the HUD-2991, Certification of Consistency with the Consolidated Plan, and it must be attached by the Collaborative Applicant to the FY 2017 CoC Priority Listing.
  • Tier 2 project-level scoring has been revised to include only three criteria – CoC Application score, ranked position of the project application in Tier 2, and the project application’s commitment to Housing First. The type of project has been removed as a Tier 2 scoring criteria.
  • System Performance Measurement information will be largely scored on data submitted by the CoC to the Homelessness Data Exchange (HDX), although CoCs will be required to attach the FY 2017 Competition Report to their CoC Application in e-snaps.
  • The local ranking process continues to be crucial to making the CoC Program as effective as possible. CoCs should use objective, performance-based criteria to rate projects and should consider both the need to serve particular populations of people experiencing homelessness (for example, survivors of domestic violence, youth, and persons with substance use disorders) and the effectiveness of their projects in reducing homelessness.
  • All applicants must have a current HUD-approved Code of Conduct. Most organizations’ Codes of Conduct were removed from HUD’s website in early 2017, as they did not meet the requirements of 2 CFR part 200, and the organizations were notified by another HUD office that a new Code of Conduct must be submitted. Be sure to review the Code of Conduct for HUD Grant Programs page on HUD’s website to ensure your organization is listed which means you have submitted an approved Code of Conduct. If you do not see your organization on the list, be sure to attach a current and complete Code of Conduct to your Project Applicant Profile in e-snaps.

Listserv Communications

All information related to the FY 2017 CoC Program Competition is communicated via the HUD Exchange Mailing List. Join the mailing list to receive important updates and reminders.

If you are aware or suspect that the Collaborative Applicant, CoC members, or interested stakeholders are not currently receiving these listserv messages, please forward the following link, https://www.hudexchange.info/mailinglist/, to them to register for the listserv messages as this is the only form of communication used by HUD to the public.

If you have questions related to subscribing to the HUD Exchange mailing list or have issues receiving listserv messages in your inbox, please contact info@hudexchange.info. Please be sure to add news@hudexchange.info and info@hudexchange.info to your contact list or safe senders list. This ensures that messages from the HUD Exchange go to your inbox and are not filtered to your spam or junk folder.

Questions

During the competition, it is critical that questions are submitted to the correct Ask A Question (AAQ) portal.

Questions pertaining to the CoC Program Competition should be submitted to the e-snaps portal. These questions include e-snaps technical issues; questions about the NOFA, CoC Application, CoC Priority Listings, or Project Applications; and questions about grant awards, agreements, or amendments.

To submit a question to the e-snaps AAQ portal, select “e-snaps” from the “My question is related to” drop down list on Step 2 of the question submission process.

If you have questions related to the CoC Program interim rule or a policy related question, please submit your questions to the CoC Program AAQ portal. To submit a question to the CoC Program AAQ portal, select “CoC Program” from the “My question is related to” drop down list on Step 2 of the question submission process.

The AAQ portal accepts question submissions 24/7. However, responses are usually provided between 8:00 AM and 5:00 PM Eastern Time, Monday through Friday, except for weekends and federal holidays. Additionally, per the FY 2017 CoC Program Competition NOFA, starting 2 days prior to the application deadline for FY 2017 funds, the AAQ will respond only to emergency technical support questions up to the deadline of Thursday, September 28, 2017 at 8:00 PM EDT.